Job Opening: Administrative Assistant/Receptionist — Rochester

/
 
 
 

Our busy office is currently accepting applications to fill the role of the Administrative Assistant/ Receptionist. In this role, candidates will perform skilled clerical work and provide general secretarial support to the Common Ground team.

This position is ideal for someone who is motivated, able to prioritize work assignments as they come in, and capable of working without supervision in a fast paced environment.

Secretarial responsibilities:

  • Answer multiple line phone system and book appointments

  • Greet visitors and direct them to the appropriate individuals

  • Respond to queries in person, via telephone or email

  • Develop and implement office procedures

  • Maintain general company record systems to uphold accurate files

  • Compose letters, memos and emails

  • Screen documents, book meeting rooms, set up conference calls and take messages

  • Perform administrative tasks, including filing and photocopying

Preferred qualifications:

  • High school diploma or GED

  • 1+ years’ clerical experience

  • Knowledge of specific software programs, including Word and Excel

  • Experience maintaining and prioritizing a manager’s calendar

  • Able to work independently

  • Friendly and professional demeanor

  • Exceptional written and verbal communication skills

This is a full time position that offers benefits including health, dental, and vision insurance, PTO, paid holidays, paid maternity leave, 401K, and a friendly work environment. Applicant must pass a background check.

Apply to this position online or send your resume and cover letter to Mattea Schmitz, CEO, at mattea@commongroundmn.org.